This statement sets out the Lydia Eva and Mincarlo Charitable Trust’s policy regarding personal data collected, held and used and follows the requirements of the General Data Protection Regulations 2018.

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From whom do we collect information?
We collect information from individuals and organisations who have given their consent and who wish to become members, friends, volunteers or those who wish to receive communications from us.

What information do we collect?
The information we collect may include the following:

• Name
• Address
• Email address
• Telephone numbers
• Membership information (fees paid, date, membership number, date joined)
• Areas of interest
• Project work 
• Offers of help / assistance
• Donations paid via the website
• Names of those attending Lydia Eva & Mincarlo Charitable Trust events
• Additional information about volunteers as may be required for insurance or health and safety reasons
• Additional information from Trustees and officers as may be legally required - including date of birth, nationality, other trustee positions held

​Who has access to the information?
Access to all information is password protected and is limited to specified Lydia Eva Mincarlo Charitable Trust officers. Those currently identified as having access are the Company Secretary, Membership Admin Officer, Treasurer and Ships Manager. 

How long is the information held?
The information is held until consent is withdrawn. After that, we will only retain that information we are obliged to keep for accounting and statutory purposes. Information to be deleted will be actioned within 14 days of receiving notice.

How do we use the information?
The information used is to generate communications from Lydia Eva & Mincarlo Charitable Trust via email, text, telephone or post.

Typically, the communications include the following:

• Membership renewals and information
• News and events about the Lydia Eva & Mincarlo Charitable Trust
• Newsletters and notes from Trustees and other officers
• Invitations to meetings and Lydia Eva & Mincarlo Charitable Trust sponsored events and other related events and activities.
• Communications regarding projects

How is the information stored?
The information collected is stored on a contacts database provided by the hosting platform for the Lydia Eva & Mincarlo Charitable Trust website. Lydia Eva & Mincarlo Charitable Trust staff members and activity organisers also hold their own databases related to project work on password protected computers. Our site is currently hosted by Squarespace. Hard copy membership forms and gift aid declarations are held by the Company Secretary. 

How to withdraw consent to hold personal information
​There are two ways to withdraw consent for us to hold your personal data. Either click on the word “unsubscribe” in one of our emails to you or contact us advising that you would like to withdraw your consent to hold information.

How to access and change the information we hold
You are entitled to see the information held about you and you may ask us to make any changes to ensure that it is accurate and kept up to date and reflects any change in preferences you may have previously expressed. If you wish to do this, please contact the Lydia Eva & Mincarlo Charitable Trust.

How to contact us - All comments, queries and requests relating to the use of personal information
​are welcomed and should be addressed to the Lydia Eva and Mincarlo Trust.

​​PLEASE NOTE: We do not pass on or share your personal information with any other organisation

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